Fundraising Policy (West London Minor Hockey)

PrintFundraising Policy

Purpose

All teams may raise funds for their respective team.  It is recognized that the funds raised are to be used for the betterment of the team as a whole. When raising funds, members are also representing the West London Minor Hockey Association (WLMHA) and must project a positive image of the WLMHA. All fundraising activities must adhere to the guidelines set forth in the Fundraising Policy

Definitions

  1. Association: The West London Minor Hockey Association Inc. (WLMHA).
  2. Board: The duly appointed board members of WLMHA. 
  3. Committee – Any authorized and recognized committee of the Association.  
  4. Participants – Any person directly or indirectly involved in an approved activity in the capacity of competitor, observer, athlete, coach, assistant coach, practice volunteer, trainer, manager, parent, official, spectator, employee, Committee Member or Association Member or any other person present or involved in the activity.

Responsibility

    1. Direct public support can be requested for the purpose of fundraising. 
    2. Team budgets must be approved in writing to the Director of Sponsorship by Nov.1 for FCHL Teams and by Dec.1 for CHL Teams.
    3. All fundraising activities must be discussed and approved by the majority at a team parent meeting.
    4. All fundraising activities must receive prior written approval by the Director of Sponsorship.
    5. All monetary transactions relating to fundraising are to be documented in accordance with basic accounting principles and are subject to review by team parents and/or the WLMHA Board.
    6. Fundraising activities may be subject to insurance approvals, which will be stipulated by the Director of Sponsorship in conjunction with approval.

Permitted Expenditures

    1. Tournament registration fees.  
    2. Team apparel, equipment bags. 
    3. Coaching and Trainers supplies.
    4. Hotel expenses for recognized coaching staff that is not a parent of a player on the team.
    5. Team meals.
    6. Costs for year end banquets, trophies and awards.
    7. Additional ice time for practices, exhibition games and skill development.
    8. Referee fees.
    9. Miscellaneous team expenses (paper, fax/phone, etc.).

Other Expenditures

    1. Teams wishing to raise funds for anything not listed must receive permission from the Director of Sponsorship.

Prohibited Activities

    1. Teams are not permitted to raise funds through raffles, bingo, gambling or other games of chance.
    2. Breweries, wineries, distilleries or tobacco companies shall not sponsor any team.
    3. Establishments that have adult entertainment as their primary business are not to sponsor any team.
    4. 50/50 draws are prohibited.
    5. Alcoholic beverages are not permitted as prizes.
    6. Monies raised through fundraising cannot be dispersed to parents.
    7. Monies raised can not be used for WLMHA up-charges.

Approvals and Reporting

  1. All requests for fundraising must be in writing and submitted to the Director of Sponsorship on the prescribed form at least 14 days prior to the event.
  2. A full written accounting of each fundraising event is required to be submitted to the Director of Sponsorship on the prescribed form within 14 days of holding or substantially completing the event.

WLMHA Sponsors

    1. WLMHA actively raises funds as an Association. As a result a number of establishments have sponsored the Association as a whole. Teams are not to approach establishments that have sponsored the Association, refer to the WLMHA website for Association Sponsors.

WLMHA Events

    1. All WLMHA members are encouraged to participate in WLMHA fundraising events; Teams are encouraged not to make commitments in conflict with WLMHA fundraising events.

Reviews

  1. All fundraising activities are subject to review by the WLMHA Board.
  2. The WLMHA Board may review fundraising activities at the request of team parents and/or Board Members.

Property of WLMHA

  1. All monies raised through fundraising are the property of the WLMHA.
  2. The WLMHA Board has the right to disperse monies raised through fundraising.
  3. Teams are not allowed to carry funds over to the next seasons.

Liability and Penalty

  1. The WLMHA Board shall not be held liable for any violation of this policy.
  2. Any team or member who violates the Sponsorship and Fundraising Policy may be subject to penalties at the discretion of the WLMHA Board.
  3. Fundraising activities may be revoked or suspended at any time at the discretion of the WLMHA Board.

 

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Printed from westlondonhockey.ca on Saturday, December 16, 2017 at 1:28 PM